you planning on making a change to the exterior of
your property? Are you thinking about adding a fence,
deck, shed, playground, or storm door, or maybe changing
your windows, siding, or paint color? All of these
changes, and many others, require pre-approval from
the Architectural Review Committee (ARC), who has
been appointed by the Board of Directors. Here you
can find the information you will need to guide you
on what requires an ARC
application, what the process is, and common
questions and answers.
So how do you know what changes to your property
require an ARC
application? Or have you received a violation
notice or fine related to trash or maintenance of
the exterior of your property and you want to see
what is required to bring your home into compliance?
Review the ARC
Guidelines to find out what modifications require
an application, what the procedures are, and how
to avoid violations and fines.
You have determined you need to need to submit an ARC
application for review. But how does that process
work and what are the timelines involved?
application must be submitted prior to making
any modifications to the exterior appearance of
your home. Completed applications, with the appropriate
supporting documentation, must be in the possession
of our property management company, IKO Community
Management, seven (7) days prior to the ARC meeting.
Incomplete applications will be returned to residents
via regular mail. Details are important here. A
description of what you are doing does not mean “I
am building a deck”. Provide dimensions,
in ALL directions. Include the color you have selected,
or a color swatch. Many changes that connect to
your home require the change to be "in harmony" with
your home, so provide details about the color of
your house or shutters as well.
The ARC will make every effort, such that on-time
applications are either approved or disapproved by
the ARC within thirty (30) days. You will receive
notification in writing of approval or disapproval.
If approved, all work must be started within six
(6) months and completed within one year from the
date of approval. Applicants are encouraged to complete
the work as soon as possible. If approval/disapproval
has not been made within 60 days, and the application
is consistent with the guidelines, then the application
will be considered approved.
Frequently Asked Questions:
Is there a fee to get my application
No. There are no fees associated with the processing
of any ARC applications. However, the ARC is made
up of volunteers within the community and only meets
once per month, therefore applications can not be
processed on an expedited schedule.
If I miss the deadline do I have to
wait until the next meeting to get my application
Yes. ARC Applications are due to our property management
company, IKO Community Management, by the close of
business on the third Tuesday of each month. Any
applications not received seven days prior to the
ARC meeting will be considered late, and will be
reviewed at the next scheduled meeting. However,
the ARC has also begun early review of applications
submitted at the beginning of the month for basic
deficiencies, if they exist, to provide homeowners
early notification and opportunity to supplement
and/or fix their applications prior to the ARC meeting
at the end of each month.
If my application is rejected, will
the ARC committee tell me why? Are there any
If a proposal is rejected, the reason(s) for the
disapproval will be stated as part of the written
decision. Many applications are initially rejected
because they are not complete. The applicant may
request reconsideration/reapply if new or additional
information which might clarify the request or demonstrate
its acceptability can be provided. If a complete
application has been submitted and rejected, the
Applicant may pursue an appeal to the Board of Directors
in accordance with Section VI of the ARC Guidelines.
Do I really need to get my neighbor’s
signature on my ARC application?
Yes. Although getting their signature is not a sign
of their approval of what you are doing, it is merely
an indication that you have notified them that you
are making a change to the exterior of your property
that is in their view. If any neighbors refuse to
sign, you should note this on your application. Your
signatures should be from the neighbors who would
be most affected by the change (be in view of the
change). For example, if you decide to add a deck
to the back of your home, the homeowner across the
street in front of your home is not a good signature.
Next door neighbors, rear facing neighbors (whose
backyards also face yours), or neighbors 2 doors
down would make good signatures. Failure to include
signatures or failure to include signatures from
properly affected neighbors is likely to result in
rejection of your application.
What are the most common reasons for
an ARC application for a fence to be rejected?
The most common reasons for ARC application for
a fence to be rejected usually comes down to the
Homeowner not reading the ARC Guidelines and submitting
the application correctly. Fences must be placed
WITHIN your property lines, NOT ON your property
lines for it to be an individual application. This
must be either CLEARLY shown on the survey with your
proposed fence drawn on the survey or stated within
your description that the fence would be placed INSIDE
your property line. If you wish to place a fence
ON your property line, this requires a JOINT application
with your neighbor.
Other common reasons for rejection of a fence application
are a lack of description of the height or length
of the fence and not providing a survey with the
fence drawn in.
Do I need to submit an ARC Application
to change my windows?
Yes. The ARC Guidelines addresses changing windows
in Section II.L for single family homes and Section
III.J for townhomes. Overall, new window frames must
match the style and color of the existing frames.
This should be identified in your application and
provide a photograph, printout, or brochure of the
new windows to be installed with the application.
What colors can I use to paint my house
and do I need ARC approval?
The ARC Guidelines addresses painting your home
in Section II.A.2 for single family homes and Section
III.A.2 for townhomes. Overall, unless you are repainting
your home the original color, you DO need ARC approval.
Single Family Homes paint colors should be in harmony
with the other homes in the community. Townhomes
paint colors should be in harmony with the other
townhomes in the community and be traditional "Williamsburg" colors.
A color sample must be provided with your application.
Do I need ARC approval for a Satellite
Dish and where can I place it?
Satellite dishes with a diameter of less than one
meter are permitted without ARC approval. As stated
in the ARC Guidelines, they should be installed with
preference to the following locations: 1st - rear
of house, 2nd - side of house near ground (preferably
near meters and air conditioning unit), 3rd - on
rear slope of roof, 4th - front of house near ground
where landscaping can be placed in front of dish.
If none of these locations allows adequate satellite
reception, then the home owner may install in alternate
location, but must provide documentation that the
preferred locations were checked but did not permit
Am I allowed to screen in my deck?
Yes. Screened decks are permitted, however you must
submit an ARC Application for this change.
Do I need to submit an ARC Application
to plant trees?
In general, No, an ARC Application is not required
to plant trees. The ARC Guidelines address landscaping
and planting in Section II.H for Single Family Homes
and III.F for Townhomes. Overall, the ARC encourages
the planting of flowers, trees and shrubs, provided
they are properly maintained by the homeowner. However,
installation of hedge fences DO require ARC approval.
Also, landscaping plans that alter the topography
and/or drainage pattern of your property DO require
What if I want to make an exterior change
not identified in the ARC Guidelines? Do I need
to submit an ARC Application?
Yes, you should submit an application anyway. The
ARC Guidelines still states that "Every Member
shall submit an ARC Application for any exterior
addition to or change or alteration to any Lot or
structure." The ARC Guidelines have been developed
to address the most common changes and provide for
consistency in the community. However, if you have
a different change, submit a detailed request, providing
all information, dimensions, photos, and documentation.
Some examples of past requests for exterior changes
that are not identified specifically in the ARC Guidelines
but do require an ARC application are exterior vents
on your home and retractable awnings.
I have received an enforcement violation/fine
about my trash or lack of lighting on my garage.
How does this relate to the ARC Guidelines?
The Board of Directors has received numerous complaints
about rodents in the community. One measure the Board
of Directors is using to address this issue is the
enforcement of our own ARC Guidelines related to
trash disposal/collection. The ARC Guidelines addresses
the requirements for trash disposal in Section II.Y
for single family homes and Section III.V for Townhouses.
Most common violations are related to trash not being
placed in a trash can (or covered container), being
placed at the curb prior to 5pm the day before the
trash collection day, or not removing empty cans
or recycle bins from the curb no later than 8 pm
the day of pickup. Homeowners are responsible for
cleanup of any spillage from their trash.
Each homeowner is responsible for the maintenance of all structures and landscaping
located on his/her property. Fines are only issued after an initial violation
notice and an opportunity is given to rectify to violation. The single family
home section of the ARC guidelines (Part II.G.3) specifies that "Garages
opening to alleys must have two (2) light fixtures facing the alleyway that
are controlled by a photocell so that the lights are operational during hours